Covid 19: Operating Procedures


Last Updated: January 2021

OUR PRINCIPLES

The priority of the 25th Purley (St. Mark’s) Scout Group (the “Group“) is to keep young people and adult volunteers SAFE at all times. Control measures are communicated to volunteers, young people and their families to ensure everyone is aware of and complies with our Operating Procedures and Covid-19 Risk Assessment.

New control measures are in place for all face to face meetings and activities, additional hygiene measures will be put in place and returning to face to face Scouting will happen in phases. The Group’s measures are reviewed regularly and will be determined in accordance with our own risk assessments and guidelines as prescribed by the UK Government, Public Health England, The Scout Association and the National Youth Agency (together, the “Regulations“)

England Readiness Level – RED

COVID-19 – WHEN NOT TO ATTEND AND WHAT TO DO IF YOUR BUBBLE MUST SELF ISOLATE

If you experience symptoms of coronavirus within 14 days of a face to face Scouting activity, you must immediately inform the Group by email to [email protected]

If your child’s school bubble has been told to self isolate, you must immediately inform the Group with full details by email to [email protected]

DO NOT ATTEND a face to face Scouting activity if you or a member of your household have:

  • a high temperature, and/or
  • a new, continuous cough, and/or
  • a loss or change to your sense of smell or taste; and/or

DO NOT ATTEND a face to face Scouting activity if you or a member of your household:

  • have tested positive for coronavirus and are within the self isolation period (currently at least 10 days)
  • live with someone who has symptoms or tested positive for coronavirus and are within the self isolation period (currently at least 14 days from the date of symptom or positive test)
  • are part of a bubble (whether a school, work or personal bubble) that has been instructed to self isolate and are within the prescribed self isolation period
  • have been told to self isolate by NHS Test and Trace and are within the self isolation period (currently at least 14 days)
  • have arrived in the UK from a country which is not exempt (as stipulated by the Regulations, if you have entered the UK within 14 days of arriving from a country which does not have a valid travel corridor agreement) and are within the self isolation period (currently at least 14 days).

You may continue to attend all virtual meetings in any of the above circumstances.

GROUP SIZE, ACTIVITY BOOKING AND SOCIAL DISTANCING

Group sizes are limited by the Regulations. Currently, we are permitted to meet in MAXIMUM group sizes of 15 young people and up to 5 leaders. We are permitted to run multiple groups, depending on venue restrictions, as long as groups maintain a constant minimum separation distance of 25 metres. This applies to activities both indoors and outdoors. Young people MUST stay in their limited groups but adults are permitted to move between groups of young people (i.e. across a 25m outdoor spacing or to a section meeting at a different time on the same day).

All sessions MUST BE BOOKED in advance. This is to ensure both you and the Group have all relevant information for the session, to ensure the Group does not breach maximum group sizes, to ensure continuing compliance with the Regulations and to ensure the Group retains attendee information for NHS Track and Trace or other notification requirements as stipulated under the Regulations. Please do not travel to an activity unless you have booked a place and have received confirmation. If you arrive to an activity but have not booked a place, you will be unable to join the session. 

All young people in all sections MUST continue to social distance by 2 metres from each other where possible, and from adult volunteers at all times. 

TRANSPORT, DROP OFF AND PICK UP

Transport will NOT be provided by the Group. Families are asked to provide their own transport to and from Scouting activities. Due to the current risk levels, the Group does not recommend any form of car sharing between households (or extended households). Where this is unavoidable, we recommend you take additional precautionary measures (such as the wearing of face coverings and keeping windows open).

When arriving at a venue, parents should not leave their vehicle unless instructed specifically by a member of the Leader Team. Young people should disembark at the designated drop off and pick up point (for Park Farm, Banstead, this is the OUTER car park as usual). Leaders will meet vehicles at the designated drop off/pick up point and will direct young people to where they need to go, whilst maintaining social distancing. At the end of an activity, parents should not congregate and should remain in their cars in the designated pick up/drop off area. Young people will be delivered to that location in a socially distant manner.

Any conversations with members of the Leader Team should take place via electronic means only. If there is an urgent need on the day of an activity to speak to a member of the Leader Team, please indicate this whilst remaining in your vehicle and a member of the Leader Team will advise you on a telephone number to call directly or alternative socially distant manner of communication.

BELONGINGS – FACE MASKS, CLOTHING, FOOD AND BEVERAGE

To each activity, all young people MUST bring an individual, named bag containing:

  1. a filled, named water bottle EVERY TIME a young person attends a face to face meeting
  2. additional clothing (such as a waterproof jacket, spare jumpers) suitable for the weather on the day of the activity
  3. all additional equipment as required and communicated to you by the Group in respect of each activity.

All individual belongings (including and in addition to those mentioned above) must remain in their respective named bag unless in use.

MASKS: ALL Scouts, Explorers and members of the Leader Team MUST bring a face covering with them to each activity. The use of face coverings is currently optional for Beavers and Cubs. Whenever a face covering is used, a sealable (e.g. ziploc) bag must be brought to keep the mask safe and avoid cross contamination during each session. The use of a face mask will be in accordance with the Regulations (currently only for use when using indoor facilities such as bathrooms or at the user’s discretion) and young people and Leader Team will be directed accordingly.

CLOTHING: School uniform should not be worn to any Scouting activity. Young people and members of the Leader Team are advised to wear clean casual gear or clean Scouting uniform appropriate to the activity.

FOOD AND BEVERAGE: A filled, named water bottle must be brought to each activity. At certain events, the Group may (at its sole discretion) choose to provide additional refreshments. This will always be in line with the Regulations and appropriate for the activity.

The Group hereby accepts no responsibility for any loss or damage caused, whatsoever, to personal possessions that have been brought to the face to face Scouting activity.

FIRST AID AND ADDITIONAL ASSISTANCE

In the event a young person requires first aid, members of the Leader Team will assess the situation and the level of intervention required. The immediate safety of the young person and members of the Leader Team is paramount. First aid kits include PPE (including masks, gloves, aprons and CPR face shields). Where possible, physical contact will be limited to the minimum extent necessary – for example, a young person may be directed to apply a plaster themselves, under supervision.

Additional hygiene measures are in place and full details are contained in the Covid-19 Risk Assessment.

Where personal care is required, and in appropriate and non-urgent cases, the Leader Team may choose to contact the respective parent and/or guardian to collect the young person as soon as possible.

BEHAVIOUR

The Group understands that young people may have a tendency to breach social distancing guidelines and in some situations these may be unavoidable. Additionally, accidents may happen and the Group has taken precautionary measures to mitigate any risks which may develop. Young people and members of the Leader Team will be fully briefed before and during each activity and the behaviour of our young people is more important now than ever.

In the unlikely event that a situation occurs whereby the behaviour of one or more individuals may adversely affect the safety of other individuals, the Group reserves the right to either: a) immediately exclude said individual(s) from the activity; and/or b) contact the individual’s parent or guardian to collect the individual(s) and/or request that the individual(s) depart from the activity site, in the event of persistent or wilful breaches.

NHS TEST AND TRACE

The NHS Test and Trace service ensures that anyone who develops symptoms of Covid-19 can quickly be tested to find out if they have the virus, and helps trace close recent contacts of anyone who tests positive and (if necessary) notifies them that they must self isolate at home to stop the spread of the virus.

If you or a member of your household tests positive for Covid-19, you may be requested to provide details of all close contacts and places where you or a member of your household has been during the relevant period. All outdoor activities are conducted with social distancing measures in place and as such may not be included in the Test and Trace requirements.

All personal information provided to us as part of our Scouting activities will be stored in accordance with our Privacy Policy and provided to NHS Test and Trace or other authority as per UK Government regulations, as required.