COVID 19 RISK ASSESSMENT


Name of Section or Activity

25th Purley (St. Mark’s)

Beavers, Cubs and Scouts

Date of  risk assessment15/09/2020Name of who undertook this risk assessment

Kerr and Barbara McKinnon

 

COVID-19 readiness level transitionRed to Amber

St. Mark’s Church grounds are only suitable for small group use and so we intend to offer a blend of Zoom meetings plus outdoor meetings, probably once a month, at Park Farm, Banstead and Blackland Farm, East Grinstead.  Park Farm will be the main location for Section meetings, usually at the weekend so we can meet during daylight hours away from the pressures of school and work.  Our parents have taken part in an online survey and the vast majority support and are comfortable with meeting outdoors.  Park Farm is well known to us and is our Summer Term location for many of our meetings for all 3 Sections.  All members of the Leader Team understand that they are under no pressure whatsoever to resume face to face meetings unless comfortable doing so.  Every member of the leader team present at our face to face meetings has a current disclosure and first aid certificate plus has up to date mandatory training of safety, safeguarding and GDPR.  This risk assessment has been written for the current maximum numbers of 15 young people and up to 5 members of the leader team.  A copy of the Park Farm Risk Assessment and Banstead District Park Farm Usage Procedures (which we are required to sign) can be found on their web site and we have spoken to the site manager and Deputy D.C. Mark Wingett to obtain further information.   No climbing or shooting activities are currently allowed at Park Farm.  Our programme will be based on games, site activities and non touch geocaching or orienteering in Banstead Woods.  A risk assessment will be completed once the programme is finalised.

Hazard Identified /

Risks from it?

Who is at risk?

How are the risks already controlled?

What extra controls are needed?

What has changed that needs to be thought about and controlled?
Contact with infectious people; those required to self isolate; quarantine or who have symptoms.Young people, families and members of the leader team.Clearly anyone in this category should not attend the meeting.  This will form part of the Zoom briefing the week before; will be included in emails and on our web site and there will be a form on the web site for parents to complete and sign prior to the meeting outdoors which will include a covid declaration with an ongoing requirement to notify us immediately and withdraw where appropriate for the required amount of time.  Our Web Master will review and update our privacy notice if needed.
Limiting numbers to the current maximum of 15 plus 5: higher risk of infection spread and breach of The Scout Association current guidance.Young people, families and members of the leader team.We will use email and our web site to communicate with parents and there will be a form on the web site to complete and sign and provide additional information such as any increased risk / health and covid declaration so we can manage.  Anyone who turns up who is not part of the 15 maximum, will be turned away and encouraged to apply for a place at the next meeting.
Maintaining social distance at drop off and pick up: higher risk of social distancing break.Young people, members of the leader team and parents.Full briefing using Zoom the week before and supported by email and our web site.  At Park Farm, access is via the pedestrian gate.  No vehicles are allowed on site.  Parents will be asked to remain in their cars.  A member of the leader team will greet all our young people at the gate; ensure that they have the personal equipment with them that they need before parents depart and once everyone has arrived and been recorded, the gate will be closed using gloves.  Same procedure on leaving.  Members to be supervised applying hand sanitiser provided at the gate on arrival and departure.  We will also bring our own additional (70% alcohol) hand sanitiser supplies.  Keypad / exit button to be wiped down by a nominated member of the leader team.  A similar procedure will be followed at St. Mark’s and Blackland Farm when their outdoor space is used.Full briefing to be reviewed when moving from Amber to Yellow and Green
Use of outdoor spaces: un-even ground, access to space less controlled, cannot be cleaned.Young people and members of the leader team.The Leader in charge will walk the site before the meeting to identify any areas which need to be highlighted or avoided.  This will be included in the full briefing on arrival so that everyone is fully aware.  A clear briefing will take place before each activity including how to maintain social distancing, boundaries of the game or activity and hand washing for all participants.   There is a skip at Park Farm which is roped off for example.
Maintaining social distance during meeting: higher risk of social distancing break.Young people and members of the leader team.

Full briefing using Zoom the week before and supported by email and our web site and repeated on arrival.

Only one person at a time to use the toilet.

Where necessary, mark out areas to maintain social distancing.

Radios to be used by the Leader Team to enhance social distancing.  Allocated personally; not shared and then quarantined and sanitised after use.

A similar procedure will be followed at St. Mark’s and Blackland Farm when their outdoor space is used.

Hygiene of people: higher risk of infection spread if proper hand washing not carried out.Young people and members of the leader team.

Full briefing using Zoom the week before and supported by email and our web site and repeated on arrival.  Park Farm procedures only:- Non contact hand sanitiser provided in the toilet.  No light switch.  PIR installed in the lobby.  70% alcohol hand sanitiser provided by us and used as required in addition to what Park Farm is providing.

A similar procedure will be followed at St. Mark’s and Blackland Farm when their outdoor space is used.

Hygiene of toilets: higher risk of infection spread if hygiene not carried out.Young people and members of the leader team.Full briefing using Zoom the week before and supported by email and our web site and repeated on arrival.  A member of the leader team will open the outer toilet door with the digilock and leave it open throughout.  Use hand sanitiser provided.  Use disposable hand towels and place in the bin.  A member of the leader team to clean all touch points in the toilet and lobby on departure using D10 spray provided and wipe the external door handle and Digilock.  A similar procedure will be followed at St. Mark’s and Blackland Farm when their outdoor space is used.
Hygiene of activity equipment: Higher risk of infection spread if hygiene not carried out.Young people and members of the leader team.All activity equipment will be cleaned before use; quarantined for 72 hours after use and then cleaned again.  We will avoid the sharing of items during the meeting wherever possible and either supply ourselves; ask the young person to bring what is needed in a named ziplok bag or sanitise between sesssions.  We will limit the volume of equipment used, including consumables to what is absolutely necessary.

Hygiene of food:

Higher risk of infection spread if hygiene not carried out.

 

Young people and members of the leader team.Everyone will be reminded to wash or sanitise their hands before any food preparation or consumption.  No food will be shared.  Utensils or cooking equipment will either be disposable or allocated and sanitised between sessions.  The style of food service will be in accordance with any relevant guidance.  All waste will be disposed of responsibly and in accordance with guidelines.

Hygiene of personal equipment:

higher risk of infection spread if hygiene not carried out.

 

 

 

 

Young people and members of the leader team.Full briefing using Zoom the week before and supported by email and our web site and repeated on arrival.  Young people and the leader team will be asked to bring essentials in a sealed named bag.  Everything to be named and placed in a named bag.  The briefing will highlight that they are not to share any personal equipment during the meeting.  Any lost property will be quarantined for 72 hours before being collected / returned to the owner..

Hygiene of public equipment:

higher risk of infection spread if hygiene not carried out.

Young people and members of the leader team.Our activities will minimise the use of public equipment such as benches and gates and where their use is unavoidable, contact will be minimal ie foot or elbow with hand sanitising applied immediately afterwards.
Provision of First Aid and PPE for treatment: higher risk of infection spread.Young people and members of the leader team.Every member of the leader team has a current first aid certificate.  If first aid is required, the first aid kit includes CPR face shields plus gloves – always at the top, aprons, face masks and face visors.  Where possible, contact to be limited to a minimum and parents contacted to collect the young person as a matter of urgency.  Any first aid given will be recorded and the Park Farm site manager contacted in the event of illness / accident (their risk assessment / procedures).
Changing adverse weather conditions: increased risk of exposure.Young people and members of the leader team.

Check the weather forecast beforehand and if necessary, cancel the meeting and communicate with parents using email and the web site.

As part of the briefing beforehand, everyone will be asked to bring suitable outdoor clothing for inclement weather and will be checked at the gate on arrival to ensure they have it with them.  If not, parents will be asked to return home to collect it.

If the weather changes during the meeting and the conditions are such that the meeting cannot safely continue, then parents will be contacted to collect their child and the meeting will end.

A young person fails to social distance: higher risk of infection spread.Young people and members of the leader team.Full briefing using Zoom the week before and supported by email and our web site and repeated on arrival.  The young person will be spoken to by the Leader in charge.  If they continue to fail to follow the instructions, they will be removed from the group and their parents will be contacted and asked to collect them immediately.
Recording of information including names and contact details of all those present: higher risk of infection spread if track and trace cannot be fully implemented.Young people and members of the leader team.The Leader in charge is responsible for recording this information following GDPR; sharing it with the GSL; retaining it in accordance with guidance from The Scout Association and providing it immediately if required by NHS Track and Trace.  In the event of anyone reporting covid – 19 symptoms, then The Scout Association procedures will be followed and Park Farm must also be immediately informed so they can carry out deep cleaning.Records to be kept in accordance with GDPR.
Disposal of waste: increased risk of infection.Young people and members of the leader team.All consumable waste will be double bagged, sealed and taken away by a member of the leader team, wearing gloves, for appropriate and safe disposal.
Adverse weather event during the meeting: increased risk of heat stroke or hyperthermia.Young people and members of the leader team.A Scout event shelter will be brought along which can be erected without sides should we need to shield any vulnerable / high risk young person or member of the leader team in a socially distanced way.

Checked by Line Manager

Name, Barbara Mckinnon, Acting G.S.L.

Role / level

Date  15/09/2020

Checked by Executive

Name, Alex Beal

Role / level  Chair

Date  15/09/2020

Approved by Commissioner

Name, Richard Goad, pp Greg Cook

Role / level  District Commissioner

Date  Received via Smartsheet 17/09/2020

Approved by Executive

 Received via Smartsheet 17/09/2020

Approved for sequential sectional meetings.

Notification of level change

 

We take personal data privacy seriously. The data in this form is used to assess the suitability for the return to face to face Scouting based on the controls put in place. The personal data in this form is used to identify the individuals who have completed and approved the risk assessment. This includes the individual who undertook the assessment, the line manager, Executive members and County Commissioner, who will all have access to this data. Scouts headquarters will retain this data for 3 years after the Covid-19 readiness level goes to ‘Green’ and does not return to ‘Amber’ or ‘Red’ to act as evidence of the assessment taking place. Personal data is processed in accordance with our privacy policy, available here.